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Accuracy SoSME ERP Finance & Accounting module empowers businesses to manage their finances with accuracy, transparency, and full compliance. Designed for SMEs and modern enterprises, it simplifies complex financial operations and provides real-time insights for smarter decision-making Financial & Accounting Management Accuracy The SoSME ERP Finance & Accounting module empowers businesses to manage their finances with accuracy, transparency, and full compliance. Designed for SMEs and modern enterprises, it simplifies complex financial operations and provides real-time insights for smarter decision-making. 01 General Ledger Journal Entries with Manual or Auto-Posting Transactions from all modules are posted automatically — ensuring your ledgers are always up to date. Accrual Accounting Support Record revenues and expenses in the period they occur, not when cash changes hands — ensuring true financial visibility and compliance. Recurring Journal Vouchers Automate repeating entries like rent, provisions, and depreciation with customizable schedules and approval workflows. Progress Invoicing Create multiple partial invoices for a single sales order or contract as work progresses. Retention Payments Hold back a portion of the payment until the completion of a project or service. Intercompany & Multi-Company Support Seamlessly manage financials across multiple entities, with intercompany journal entries, due-to/due-from tracking, and consolidated reporting. Accurate, Consolidated Financial Statements Generate real-time balance sheets, P&L, trial balances, and cash flow reports — filtered by company, branch, cost center, or group level. 02 Monthly & Yearly Closing Month-End Closing Validating and posting all pending transactions, including invoices, receipts, and accruals, followed by reconciling bank and cash accounts. After reviewing and finalizing journal entries, key reports such as the trial balance and profit & loss statements are generated. Periods are then locked to prevent unauthorized changes. Year-End Closing Automation Automatically transferring profit or loss to retained earnings, carrying forward balances to the next fiscal year, and finalizing depreciation and other closing adjustments. Financial data and audit trails are securely archived to ensure compliance and facilitate future audits. Periods control Periods are securely locked to prevent unauthorized changes, with admin override rights available only to designated personnel for controlled access Seamless Billing with CRM & Sales Integration Manually or Auto-generate invoices from approved sales orders, quotes, or recurring service contracts — directly linked to your CRM and sales pipeline. Customer Receipts, Credit Notes & Statements Record payments across cash, bank, or digital channels. Issue credit notes for returns or discounts, and generate customer account statements on demand. Real-Time Aging & Overdue Alerts Instantly track receivables by aging bucket, customer, or region. Get alerts for overdue invoices to prioritize collections and reduce DSO (Days Sales Outstanding). 03 Accounts Receivables 04 Accounts Payables Supplier Invoice Management & 3-Way Matching Automatically match supplier invoices with purchase orders (PO) and goods received notes (GRN) to prevent overbilling and fraud. Payment Scheduling & Batch Payments Plan and automate payments based on due dates, cash position, or vendor terms. Generate batch payments by bank transfer, check, or cash. Aging Analysis & Payables Dashboard Real-time visibility of outstanding payables by vendor, aging bucket, or due date to improve cash flow and supplier relations. Vendor Reconciliation & Debit Notes Reconcile vendor accounts with statements and issue debit notes for returns or adjustments — fully integrated with inventory and procurement. Cash Management 05 Define Physical Cash Registers or Petty Cash Boxes Set up individual cash accounts for front desks, retail counters, or administrative departments — with clear naming and tracking. Assign to Specific Users, Locations, or Departments Control access and responsibility by linking each cash account to authorized personnel, branches, or cost centers. Set Opening Balances and Cash Limits Establish initial cash-in-hand and enforce daily cash caps to reduce misuse and improve control. Support for Multi-Currency Cash Accounts Handle local and foreign currencies in separate cash boxes with automatic currency conversion and reporting. Bank Management 06 Bank Reconciliation with Multi-Bank Support Manage multiple bank accounts across entities and branches. Import statements and match transactions effortlessly for faster, accurate reconciliation. Cash Flow Visibility & Forecasting Monitor real-time cash balances and predict future cash positions based on inflows, outflows, and scheduled payments — empowering smarter financial decisions. Check Printing & Digital Payment Processing Issue postdated or immediate checks with full tracking, or process payments through online transfers, credit cards, and gateways — all audit-logged and approval-controlled. 07 Fixed Assets Management Track Assets from Acquisition to Disposal Maintain detailed records for each asset including purchase details, location, custodian, and status. Auto-Calculated Depreciation Support multiple depreciation methods (straight-line, reducing balance, etc.) with scheduled, automatic calculations. Revaluation and Transfer Features Easily revalue assets or transfer them between departments or locations with full audit trail. Integrated with General Ledger All asset transactions and depreciation postings flow seamlessly into your GL for accurate financial reporting. 08 Financial Statement P&L, Balance Sheet, Trial Balance & Cash Flow Generate comprehensive financial statements that reflect your company’s true performance and position. Cost Center-Based Analysis & Budgeting Tools Drill down into financial results by department, project, or business unit, and track budgets vs. actuals with ease. KPI Dashboards for Real-Time Financial Performance Visualize key metrics with customizable dashboards to monitor profitability, liquidity, and efficiency at a glance. Custom Report Builder Create tailored reports to meet unique business requirements without relying on IT.

Your business doesn't stop - and neither we do. With SoSME Support, you get fast, reliable assistance whenever you need it. Our team of experts is here to ensure your ERP system runs smoothly, helping you resolve issues, optimize workflows, and get the most out of your investment. SoSME Support Your business doesn't stop - and neither we do With SoSME Support, you get fast, reliable assistance whenever you need it. Our team of experts is here to ensure your ERP system runs smoothly, helping you resolve issues, optimize workflows, and get the most out of your investment. Our care is Proactive – We don’t just fix problems — we help prevent them. Request a Demo SoSME ERP - Design Impact. Build Business. Technical Assitance 24/7 Assistance – Around-the-clock support so your operations never miss a beat. Multi-Channel Help – Reach us by phone, email, or live chat. KSA 9200 31 559 Contact our help center ERP Features With SoSME ERP, every feature is designed to work seamlessly together, giving you complete control over your business from a single platform . Check features Training Videos See SoSME’s powerful features in action — watch our demo videos. Watch videos Welcome Guide Launch your company, onboard users, build your items, process transactions—start running with SoSME ERP. Watch videos Migration Guide Learn to migrate data and information efficiently and with less time from other systems into SoSME. Watch videos Find an Accountant Check out the list of financial and accounting experts and connect with them instantly. Check the list New Software should not take months to implement Here what you can get in 30 days Today Get Started ✔️ Connect your ERP ✔️ Upload your business details ✔️ Create your user list and policies ✔️ Upload your sales item list ✔️ Upload your client list ✔️ Upload your purchase list ✔️ Upload your vendor list ✔️ Ready to go in 22 minutes Day 10 Get Comfortable ✔️ Connect to other modules ✔️ Set up your finance and accounting ✔️ Set up your policies and approvals ✔️ Set up your Inventory ✔️ Set up your Fixed Asset ✔️ Set up your HRMS Module ✔️ Create you KPI & Dashboards ✔️ Confirm your specific customization Day 30 You will wish you made the move earlier ✔️ 100% business process automation ✔️ Faster month-end closing ✔️ Immediate Return on Investment (ROI) ✔️ Smarter reporting, Smarter decisions ✔️ 97% Customer satisfaction ✔️ Cost savings over time ✔️ More control over the business ✔️ Built-in Regulatory compliance

Enhance operational efficiency, gain real-time visibility, and deliver superior customer service. SoSME Project Trouble managing your workforce, your subcontractor and job costs? SoSME Project helps you to deliver projects on time, on budget, and to the quality your clients expect. SoSME ERP - Build for Business. Designed for Impact. Contact ERP Sales Request a Demo SoSME ERP - Design Impact. Build Business. The construction industry uses specialized equipment, and its ERP software is no exception. With SoSME Project, you can track every job in detail, from costs and hours to quantities and progress Designed for General and Specialty contractors Main Features SoSME Project allows Construction businesses to improve visibility for every aspects of the construction projects Accurately Track Every Job with Customized Detail Complete visibility over every aspect of your construction projects. Track and ensuring nothing slips. Generate real-time reports on cash flows, work-in-progress, and cost-to-complete. Automated alerts keep you ahead of potential issues or cost / budget overruns More Features Construction & Projects Enhance operational efficiency, gain real-time visibility, and deliver superior customer service. 01 Subcontractor Management Contract Creation & Scope Definition Digital Contract Templates: Standardized forms with clauses for scope, timelines, penalties, and payment terms. Scope Breakdown: Define deliverables by work type (e.g., electrical, HVAC, finishing) and link them to the project’s BOQ/WBS. Linked Milestones: Attach each scope item to specific project phases for automated progress tracking. Approval Workflow: Multi-level approvals (PM, finance, legal) before contract activation. Document Control: Version history for contract revisions and amendments. Subcontractor Billing & Progress Payment Tracking Progress Claim Management: Subcontractors submit billing claims (percentage complete or quantity-based) through the ERP. Automated Verification: Compare claims against site progress data and approved work. Retention Deduction: Automatically withhold the agreed retention percentage from each payment. Integration with Finance: Approved payments flow into accounts payable; supports multi-currency if needed. Variation Order Handling: Adjust billing amounts for approved changes in scope. Performance Monitoring Against KPIs KPI Library: Define performance metrics such as on-time delivery, defect rate, safety compliance, and productivity. Automated Data Capture: Pull metrics from DPRs, inspection reports, and project schedules. Scorecards & Dashboards: Visual representation of each subcontractor’s performance over time. Penalty/Reward Triggers: Apply penalties for delays or award bonuses for early completion. Vendor Ranking: Maintain a historical performance database for future tendering decisions. Retention Money Management Retention Percentage Setup: Define retention rates per contract Automated Calculation: Deduct retention from each payment automatically. Retention Ledger: Track withheld amounts for each subcontractor and project. Release Scheduling: Set automatic release dates after milestone completion or defect liability period. Compliance Check: Verify no outstanding defects/issues before releasing retention. 02 Project & Job Cost Management Project Budgeting & Forecasting (Estimate vs. Actual Costs) Initial Budget Setup: Create detailed budgets at project, phase, or activity level, using BOQ or estimate data. Forecasting Tools: Predict future costs based on work completed, inflation, material price changes, and delays. Dynamic Updates: Automatically adjust forecasts when scope changes or variation orders are approved Visual Reports: Graphical view of estimated vs. actual costs with alerts for overages. Integration with Procurement: Real-time cost updates as POs are raised and invoices processed. Job Costing by Phase, Activity, or Cost Code Cost Codes/WBS Structure: Define phases (e.g., Foundation, Structure, Finishing) and activities under each phase. Direct & Indirect Costs: Record both direct costs (materials, labor) and indirect costs (overheads, admin). Automated Cost Allocation: Match invoices, payroll, and inventory usage to the correct cost code automatically. Granular Tracking: Drill down to see exact cost breakdown for each project element. Cost Variance Analysis in Real Time Variance Alerts: Automatic notifications when actual cost exceeds budget for any phase or activity. Trend Analysis: Identify recurring cost overruns or savings opportunities. Root Cause Tracking: Link variances to specific causes (delays, material wastage, labor inefficiency). Real-Time Dashboards: Always-updated views for project managers and finance teams. Allocation of Costs to Specific Projects, Sites, or Cost Centers Cross-Charging: Allocate shared resources (equipment, admin) proportionally between projects. Cost Center Budgeting: Assign and monitor budgets per department, team, or site. Integrated Ledger: Post all allocations directly into the ERP’s accounting module.

Invoicing & Billing Made Easy. SoSME Fatoura is designed for businesses that want a simple and a powerful way to monitor their entire sales cycle — from billing and collection to client management. Our Products Future-proof your business with adaptive solutions We develop innovative, scalable solution that adapts to your business needs from billing and seamless office suites to bespoke custom tech designed for tomorrow. Grow with us at every stage of your business journey. SoSME Fatoura SoSME Office SoSME Solution SoSME Custom SoSME ERP - Design Impact. Build Business. SoSME Fatoura Invoicing & Billing Made Easy SoSME Fatoura is designed for businesses that want a simple and a powerful way to monitor their entire sales cycle — from billing and collection to client management. Begin your journey Its is 100% compliant with Saudi Arabia’s Zakat, Tax, and Customs Authority (ZATCA) requirements for monthly and quarterly VAT returns. E-invoicing Covering both Phase 1 and Phase 2 requirements. - Ability to generate and manage e-invoices in the formats mandated by ZATCA, including QR codes and digital signatures.

Is your fleet is operating at peak efficiency ? SoSME Logistics helps you optimize routes, track performance in real time, and reduce costs — keeping your operations running at full speed. SoSME Logistic Is your fleet is operating at peak efficiency ? SoSME Logistics helps you optimize routes, track performance in real time, and reduce costs — keeping your operations running at full speed. SoSME ERP - Build for Business. Designed for Impact. Contact ERP Sales Request a Demo SoSME ERP - Design Impact. Build Business. Optimizing transportation routes and customer expectations is crucial to a successful fleet management strategy. With SoSME Logistics, you optimize the manual tasks of transportation and logistics, saving you time and money. Coordinate shipments, track assets, and ensure timely deliveries with an integrated logistics solution. Main Features SoSME Logistics built for speed and efficiency. Streamline operations, automate routine tasks, improve visibility, and make smarter business decisions. Planning & Optimization SoSME Logistics helps in planning smarter routes, optimizing fleet usage, and reduce delivery costs with a real-time. Execution & Visibility Streamlining delivery operations, tracking shipments in real time, and gaining end-to-end visibility from dispatch to customer door. More Features Transportation & Logistics Enhance operational efficiency, gain real-time visibility, and deliver superior customer service. 01 Fleet Management Maintenance Scheduling and Fuel Management Preventive maintenance planning based on mileage, usage, or time intervals Fuel consumption monitoring with analytics on efficiency and cost leaks Integration with fuel cards or telematics devices Driver Management and Compliance Monitoring Maintain driver profiles, licenses, certifications, and shift records Monitor behavior (e.g., speeding, idle time) with telematics integration Alert system for upcoming license renewals or training requirements Real-Time Tracking of Vehicles and Assets Live GPS tracking of vehicles and critical assets for route visibility, ETA estimation, and theft prevention Centralized Order Processing and Dispatching Consolidate orders from various sales channels into one dispatch queue Auto-assign deliveries to appropriate vehicles or partners based on rules Real-time dispatch dashboard with status monitoring Delivery Scheduling and Tracking Allow customers to select preferred delivery time slots Real-time tracking of delivery progress with ETA updates SMS/Email notifications for dispatch, delays, and arrival Proof of Delivery and Electronic Signature Capture Capture digital signatures, photos, or QR code scans on mobile devices Auto-upload signed delivery receipts into ERP records Support for contactless delivery workflows 03 Order & Delivery Management 02 Shipment & Freight Management Route Planning and Optimization Route suggestions to minimize delivery time and fuel usage Considerations for traffic, weather, delivery time windows, and vehicle type Load Planning and Cargo Tracking Optimize load distribution based on vehicle capacity and delivery schedule Track cargo condition and location using IoT or barcode scanning Handle mixed-loads and multi-drop deliveries Freight Cost Calculation and Billing Auto-calculate charges based on distance, weight, route, and fuel cost Generate invoices and integrate with financial modules Manage rate agreements with carriers and customers 04 Compliance & Safety Management Regulatory Compliance Tracking Maintain documentation for customs, transportation permits, and certifications Automatic flagging of missing or expired documents Country- and region-specific compliance templates Safety Incident Reporting and Management Log and investigate vehicle incidents, breakdowns, and safety violations Generate corrective action reports and analyze trends over time Driver Hours and Documentation Management Track driver working hours and breaks to comply with labor and driving laws Digital logbooks for daily inspection reports and duty logs

Simplify invoicing processes and ensure compliance with regulatory standards through our E-Invoicing solution. Seamlessly track leads, sales forecasting analytics, and after-sales & support while enhancing transparency and reducing administrative overheads. CRM & Sales Management Boost Customer Relationship and Accelerate Sales SoSME ERP’s CRM & Sales Management module empowers your team to manage the full sales lifecycle — from lead generation and customer engagement to quotations, contracts, and closing deals — all in one integrated system. 01 Customer Relationship Management (CRM) Lead Qualification Capture leads from multiple channels and score based on interest level, source, demographics, or custom criteria. Assignment & Ownership Automatically assign leads to sales reps based on territory, product line, or round-robin logic. Assign status tags such as New, Contacted, Qualified, or Disqualified Activity & Task Management Schedule calls, meetings, and follow-ups with reminders and calendar integration to ensure timely customer interactions. Sales Pipeline & Opportunity Tracking Visualize and manage deals through customizable sales stages to forecast revenue and prioritize efforts. Campaign Management Plan, execute, and track marketing campaigns with ROI analysis and targeted customer segmentation. Integration with Sales, Finance & Support Connect CRM data seamlessly with sales orders, invoicing, and customer service for a 360° customer view. 02 Sales Management Quotation & Proposal Creation Quickly generate professional sales quotes with pricing, discounts, taxes, and terms. Convert approved quotes into sales orders seamlessly. Contract Creation & Management Create and manage sales contracts directly within the sales workflow. Use customizable templates with standardized clauses to ensure consistency and legal compliance. Sales Order Processing Manage orders with real-time inventory checks, fulfillment tracking, and order status updates. Invoicing & Billing Integration Convert sales orders and contracts into invoices, integrated with Accounts Receivable and Finance for streamlined payment collection. Customer Communication & Follow-up Track all interactions related to sales, contracts, and orders for improved customer service and relationship management. Sales Analytics & Reporting Gain insights on sales performance, contract statuses, revenue forecasts, and order trends with customizable dashboards and reports.

Optimize Process, Enhance production efficiency, quality control, and cost managemen SoSME Produce Poor inventory tracking, production delays, and limited operational visibility can directly harm customer satisfaction and reduce profitability. SoSME Produce helps you to view better your production enabling faster response to customer changes. SoSME ERP - Build for Business. Designed for Impact. Contact ERP Sales Request a Demo SoSME ERP - Design Impact. Build Business. Whether your manufacturing methodology is make-to-order, engineer-to-order, or batch production, align it with your growth strategy. With SoSME Logistics, scaling your business is seamless and efficiently. Connect production, inventory, and financial operations under one platform. Main Features SoSME Produce built for control and efficiency. Optimize your production cycles and inventory for maximum efficiency and minimal waste. Cost Control Cost control involves monitoring, managing, and reducing production expenses to maximize profitability. Tracking material, labor, and overhead costs in real time Comparing actual costs versus budgeted or standard costs Identifying cost variances and their causes promptly Enabling better budgeting and forecasting based on historical data Optimize resource allocation and reduce waste Providing detailed cost reports by product, batch, or production line More Features Manufacturing & Production Optimize Process, Enhance production efficiency, quality control, and cost management 01 Production Planning & Scheduling Detailed Production Scheduling and Capacity Planning Develop daily, weekly, or monthly production schedules based on sales orders, forecasts, and inventory levels Analyze machine, labor, and shift availability to allocate resources effectively Support for both forward (start from current date) and backward (plan from due date) scheduling Visual charts and dashboards for production timelines, constraints, and bottlenecks Work Order Management and Tracking Create, release, and track work orders for each production job or batch Include details such as quantity, BOM, routing steps, assigned operators, and due dates Real-time updates on work order status: Planned → Released → In Progress → Completed → Closed Link work orders to customer orders, projects, or inventory replenishment needs Bill of Materials (BOM) Creation and Version Control Define multi-level BOMs including components, subassemblies, labor, and overhead costs Manage alternative or substitute components for flexibility during shortages Version control to track historical BOM changes and approve revisions Automatically calculate material requirements and costs based on BOM and routing 02 Shop Floor Control Real-Time Monitoring of Production Status and Machine Utilization Live dashboards showing production order status, job progress, and completion rates Integration with IoT devices, sensors, and PLCs to monitor machine performance Alerts for downtime, idle machines, or delays in workflow Visualization of OEE (Overall Equipment Effectiveness) Labor Tracking and Shift Management Time and attendance tracking for shop floor personnel Assign and monitor tasks by operator, machine, or work center Shift planning with coverage optimization and labor forecasting Performance analysis based on output, downtime, and attendance Quality Checks and Defect Tracking In-process and post-production quality checks linked to work orders Visual inspection records, measurement logs, and test criteria Immediate defect logging with root-cause tagging Integration with Quality Management for follow-up actions 03 Maintenance Management Preventive Maintenance (PM) Schedule routine maintenance tasks based on time intervals, usage hours, or production cycles Generate automated work orders with required checklists and spare parts Calendar view for upcoming maintenance tasks by equipment or department Corrective Maintenance (CM) Trigger repair tasks based on real-time equipment failure alerts Track issue source, assigned technician, parts used, and resolution time Prioritize tasks based on severity and production impact Equipment and Asset Management Maintain a complete digital record of all machinery and production equipment Asset registration with specs, serial numbers, warranties, and service history Categorize assets by type, location, department, or criticality Link each asset to related spare parts, manuals, and inspection documents Track asset lifecycle and depreciation (optional integration with Finance) Assign maintenance ownership and responsibilities Downtime Tracking and Reporting Monitor and log downtime events with cause codes (e.g., mechanical, electrical, operator error) Real-time alerts for critical downtime incidents Integration with production and machine sensors (IoT) for automated capture Downtime analysis dashboards showing trends, duration, frequency, and impact 04 Quality Management Quality Control Workflows and Compliance Tracking Define and enforce quality inspection points across production stages Automate pass/fail decisions and hold/release actions Track compliance with ISO, FDA, HACCP, or other industry standards Create workflows for handling deviations and anomalies Inspection Records and Audit Trails Digital storage of inspection results, certificates, and photos Audit trails for all quality actions and user interactions Support for sampling plans, AQL methods, and batch traceability Auto-trigger inspections for specific products, lots, or vendors

Whether you're aiming to streamline internal processes, meet evolving regulatory requirements, or lead in sustainable innovation, SoSME ERP is the comprehensive, scalable solution that grows with your business—and your impact. Get to know us SoSME is a next-generation provider of Software-as-a-Service (SaaS) and Platform-as-a-Service (PaaS) solutions, purpose-built for modern businesses and SMEs operating across diverse industries. Our solutions are designed to streamline operations, enhance decision-making, and enable digital transformation at scale—empowering organizations to remain agile, competitive, and future-ready in today’s fast-paced business environment. At the heart of our offering is SoSME ERP, an advanced enterprise resource planning system developed by a multidisciplinary team of experts in technology, finance, and sustainability. SoSME ERP goes beyond traditional ERP systems by embedding sustainability into the very fabric of business operations. Every core process—procurement, production, inventory, sales, human resources, and finance—is built with ESG (Environmental, Social, Governance) principles in mind Whether you're aiming to streamline internal processes, meet evolving regulatory requirements, or lead in sustainable innovation, SoSME ERP is the comprehensive, scalable solution that grows with your business—and your impact. Your Ally for the Future Start Now Our Philosophy Vision We strive to be recognized for innovation, excellence, and customer satisfaction—shaping the future of enterprise software through sustainable growth, efficiency, and climate responsibility. Mission To provide an intuitive, modular, and scalable ERP platform that empowers SMEs to streamline operations, achieve regulatory alignment, and measure their sustainability impact with ease. Why Choose us ? SoSME is dedicated to delivering unparalleled value & fostering long-term partnerships, guided by a commitment to innovation, excellence, & sustainable development. Tailored for SME Unlike legacy ERPs, SoSME is built from the ground up to meet the needs of small and medium enterprises. Accessibility Available cloud-based and on-premises. Both options guarantee your system is always up-to-date with the latest features and security updates, providing seamless accessibility anytime, anywhere. Adaptable & Scalable Stay ahead of the curve and Grow your system as your business evolves. — Pay only for the features you need. Satisfaction & Affordability Prioritizing client satisfaction, we deliver solutions that drive tangible results. Our transparent pricing plans are designed specifically for budget-conscious enterprises. Industries we serve Manufacturing Retail & E-commerce Food & Beverage Hospitality & Restaurants Agriculture & Agribusiness Professional Services Construction Real Estate Education & Training Logistics & Transportation Energy & Utilities Nonprofits & Social Enterprises Technology & SaaS Providers Textiles & Apparel Pharmaceuticals & Life Sciences Healthcare & Clinics At SoSME, we proudly support a wide spectrum of industries with intelligent, scalable, and sustainable ERP, SaaS, and PaaS solutions. Our platform is designed to adapt to the unique operational needs, regulatory environments, and growth ambitions of each sector.

Is your fleet is operating at peak efficiency ? SoSME Logistics helps you optimize routes, track performance in real time, and reduce costs — keeping your operations running at full speed At SoSME, we proudly support a wide spectrum of industries with intelligent, scalable, and sustainable ERP, SaaS, and PaaS solutions. Our platform is designed to adapt to the unique operational needs, regulatory environments, and growth ambitions of each sector. Transportation & Logistics Enhance operational efficiency, gain real-time visibility, and deliver superior customer service. 01 Fleet Management Maintenance Scheduling and Fuel Management Preventive maintenance planning based on mileage, usage, or time intervals Fuel consumption monitoring with analytics on efficiency and cost leaks Integration with fuel cards or telematics devices Driver Management and Compliance Monitoring Maintain driver profiles, licenses, certifications, and shift records Monitor behavior (e.g., speeding, idle time) with telematics integration Alert system for upcoming license renewals or training requirements Real-Time Tracking of Vehicles and Assets Live GPS tracking of vehicles and critical assets for route visibility, ETA estimation, and theft prevention Centralized Order Processing and Dispatching Consolidate orders from various sales channels into one dispatch queue Auto-assign deliveries to appropriate vehicles or partners based on rules Real-time dispatch dashboard with status monitoring Delivery Scheduling and Tracking Allow customers to select preferred delivery time slots Real-time tracking of delivery progress with ETA updates SMS/Email notifications for dispatch, delays, and arrival Proof of Delivery and Electronic Signature Capture Capture digital signatures, photos, or QR code scans on mobile devices Auto-upload signed delivery receipts into ERP records Support for contactless delivery workflows 03 Order & Delivery Management 02 Shipment & Freight Management Route Planning and Optimization Route suggestions to minimize delivery time and fuel usage Considerations for traffic, weather, delivery time windows, and vehicle type Load Planning and Cargo Tracking Optimize load distribution based on vehicle capacity and delivery schedule Track cargo condition and location using IoT or barcode scanning Handle mixed-loads and multi-drop deliveries Freight Cost Calculation and Billing Auto-calculate charges based on distance, weight, route, and fuel cost Generate invoices and integrate with financial modules Manage rate agreements with carriers and customers 04 Compliance & Safety Management Regulatory Compliance Tracking Maintain documentation for customs, transportation permits, and certifications Automatic flagging of missing or expired documents Country- and region-specific compliance templates Safety Incident Reporting and Management Log and investigate vehicle incidents, breakdowns, and safety violations Generate corrective action reports and analyze trends over time Driver Hours and Documentation Management Track driver working hours and breaks to comply with labor and driving laws Digital logbooks for daily inspection reports and duty logs