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At SoSME, we proudly support a wide spectrum of industries with intelligent, scalable, and sustainable ERP, SaaS, and PaaS solutions.

 

Our platform is designed to adapt to the unique operational needs, regulatory environments, and growth ambitions of each sector.

Construction & Projects

Enhance operational efficiency, gain real-time visibility, and deliver superior customer service.

01

Subcontractor Management

Contract Creation & Scope Definition

  1. Digital Contract Templates: Standardized forms with clauses for scope, timelines, penalties, and payment terms.

  2. Scope Breakdown: Define deliverables by work type (e.g., electrical, HVAC, finishing) and link them to the project’s BOQ/WBS.

  3. Linked Milestones: Attach each scope item to specific project phases for automated progress tracking.

  4. Approval Workflow: Multi-level approvals (PM, finance, legal) before contract activation.

  5. Document Control: Version history for contract revisions and amendments.

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Subcontractor Billing & Progress Payment Tracking

  1. Progress Claim Management: Subcontractors submit billing claims (percentage complete or quantity-based) through the ERP.

  2. Automated Verification: Compare claims against site progress data and approved work.

  3. Retention Deduction: Automatically withhold the agreed retention percentage from each payment.

  4. Integration with Finance: Approved payments flow into accounts payable; supports multi-currency if needed.

  5. Variation Order Handling: Adjust billing amounts for approved changes in scope.

 

Performance Monitoring Against KPIs

  1. KPI Library: Define performance metrics such as on-time delivery, defect rate, safety compliance, and productivity.

  2. Automated Data Capture: Pull metrics from DPRs, inspection reports, and project schedules.

  3. Scorecards & Dashboards: Visual representation of each subcontractor’s performance over time.

  4. Penalty/Reward Triggers: Apply penalties for delays or award bonuses for early completion.

  5. Vendor Ranking: Maintain a historical performance database for future tendering decisions.

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Retention Money Management

  1. Retention Percentage Setup: Define retention rates per contract  

  2. Automated Calculation: Deduct retention from each payment automatically.

  3. Retention Ledger: Track withheld amounts for each subcontractor and project.

  4. Release Scheduling: Set automatic release dates after milestone completion or defect liability period.

  5. Compliance Check: Verify no outstanding defects/issues before releasing retention.

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02

Project & Job Cost Management

  • Project Budgeting & Forecasting (Estimate vs. Actual Costs)

  1. Initial Budget Setup: Create detailed budgets at project, phase, or activity level, using BOQ or estimate data.

  2. Forecasting Tools: Predict future costs based on work completed, inflation, material price changes, and delays.

  3. Dynamic Updates: Automatically adjust forecasts when scope changes or variation orders are approved

  4. Visual Reports: Graphical view of estimated vs. actual costs with alerts for overages.

  5. Integration with Procurement: Real-time cost updates as POs are raised and invoices processed.

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Job Costing by Phase, Activity, or Cost Code

  1. Cost Codes/WBS Structure: Define phases (e.g., Foundation, Structure, Finishing) and activities under each phase.

  2. Direct & Indirect Costs: Record both direct costs (materials, labor) and indirect costs (overheads, admin).

  3. Automated Cost Allocation: Match invoices, payroll, and inventory usage to the correct cost code automatically.

  4. Granular Tracking: Drill down to see exact cost breakdown for each project element.

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Cost Variance Analysis in Real Time

  1. Variance Alerts: Automatic notifications when actual cost exceeds budget for any phase or activity.

  2. Trend Analysis: Identify recurring cost overruns or savings opportunities.

  3. Root Cause Tracking: Link variances to specific causes (delays, material wastage, labor inefficiency).

  4. Real-Time Dashboards: Always-updated views for project managers and finance teams.

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Allocation of Costs to Specific Projects, Sites, or Cost Centers

  1. Cross-Charging: Allocate shared resources (equipment, admin) proportionally between projects.

  2. Cost Center Budgeting: Assign and monitor budgets per department, team, or site.

  3. Integrated Ledger: Post all allocations directly into the ERP’s accounting module.

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